RxOne Supplier Update
- Colin.Campbell
The RxOne Supplier Update utility allows you to maintain existing stockcard information and create stockcards using the supplier price file.
If the price file you are looking for does not exist in RxOne or it is out of date, then please ask your supplier representative to send their latest price file in an Excel spreadsheet format to priceupdates@rxone.com.au
Supplier files are downloaded automatically overnight, however if you wish to download the supplier files immediately (for those uploaded by us on the same day), please do a manual download by selecting ‘Additional Information’ > ‘Program Update’ > ‘Download and Update Supplier File’.
Open the ‘Supplier Update’ from the RxOne Home Screen.
Find the Supplier file you wish to use. Check the ‘Price File Date’ is recent. If the file is old, please ask the company representative to send RxOne the latest price file before proceeding with the update. ‘Last Updated’ date is the last time the price file was run.
Double click to open the price file.
Choose the supplier in RxOne that matches the supplier. You only need to match the supplier once. Leave the supplier blank (red) if this is a new supplier and you have never ordered from them before and RxOne will create a supplier for you.
Select ‘Make this supplier the Preferred Supplier on Stockcards’ if applicable.
Select the appropriate update options. Please double check the update options carefully as certain options may change the retail of the stockcard.
Click ‘Ok’ to proceed.
There are 5 tabs on the price file.
Changed Items (stockcards already in your system)
These are existing stockcards. You can either update selected items by using the ‘Accept’ button or update all of the items by using the ‘Accept All’.
Details on what’s changed are indicated by the colour and the description.
New Items (no stockcard in your system yet)
You can select the stockcard you wish to create by using the ‘Accept (Create Stockcards)’ for the selected item(s) or ‘Accept All’.
Please note that you may only want to create stockcards for something you stock; creating hundreds or thousands of stockcards you don’t use will unnecessarily clutter the database.
Discontinued Cards
When a supplier has removed a product from their supplier price file, it will show in the Discontinued Cards tab. You can either edit all items or selected items.
Remove Supplier from Card – use this option when you want the Stock Card to remain active but don’t want this supplier attached.
Mark Stock Card as Don’t Reorder – this leaves the supplier attached to the card but sets the stock card to Don’t Reorder
Trade Name changes
Use this page to update your stockcard tradename to the name used in the supplier file.
The old name and new name are displayed side by side for comparison. Use ‘Accept’ button to update selected cards or ‘Accept All’ to update all tradenames.
