Journal Entries

• Open the Debtors module and select an account to enter the journal entry for.

• Select Tools then Journal Entry or use <F3> shortcut key.

• Select whether you wish to credit or debit an account and specify the amount (a debit will add to the account and a credit will subtract from the account).

• Put any explanation of the journal entry 'Reversal of payment credited in error' or whatever, in the comment box for printing on the next statement.

• Click OK to complete.

 You can also use Journal entry to add a message entry onto the statement.

 Journal Entry for a previously "rolled over" statement

There are specific rules on how to use this feature. Please contact HealthSoft for the pin number.

• To enter a Journal Entry into a previous statement that has already been cut off:

• Go into the Debtor (via individual accounts), then select Tools, Journal Entry for this Debtor. The Journal Entry box will display, select Edit and the click on Change Statement Date.

• A box will come up asking for a Pin Number. (You’ll need to call HealthSoft for this pin number).

• Type in the pin number and then underneath the heading  ‘Statement to show on’, select the statement date you want to enter the journal entry into.

• A prompt will come up to remind you to recalculate this account.

Reasons to use Journal Entries

Adjustments

You can make adjustments and correct errors by reversing a transaction and entering again. You cannot edit an original transaction because of:

• security reasons, and

• because a tax invoice may have already been issued

Shop items

You can add an account on a Dispensary-only system and receive payments. If a PoS module is installed these are available from the PoS screen on any unit.

Insurance script payments

To receive payments from Insurance companies for scripts.