Adapted from legacy help - September 03

For most pharmacies, a simple reporting of agency sales is enough. To set up simple reporting go to (insert link)

Full Reporting

This takes a little time to setup but works well and is easy to operate.

Setting up Full Agency reporting

Create 3 new product groups:

For each one ensure that Intensive Daily Reporting is selected

•  Agency (cash)

• Agency (eftpos)

• Agency (cheque)

Create 3 new stock cards

For each stock card make ensure that POS Lookup and Ask Price are ticked. Set Cost Price to $88.89 and Retail to $100.00

• AC..Agency(cash)

• AE..Agency(Eftpos)  AE..will go directly to Agency Eftpos 

• AQ..Agency(cheque)

Create 3 new staff members. 

• Agency(cash) staff member code AC

• Agency(eftpos) code AE

•  Agency(cheque) " "code AQ

They will be easy to recognise in the detailed sales on the EOD.

Create 3 accounts  

•  AC..agency(cash) The.. is important

•  AE..agency(eftpos) AE..will go direct to agency(Eftpos)  

•  AQ..agency(cheque)

Give an appropriate credit limit larger than days payments, any figure will do,say, $9999.99

Accepting payments:

• Put in appropriate special staff member AC for Agnecy(cash) AE agency (eftpos) AQ agency (cheque). This keeps agency payments separate from staff shop sales.

•  Put in appropriate item for payment, ie, AC.. will bring up agency (cash) etc.

• Press f7 to choose and account. AC.. will bring up agency (cash) etc.

• Press f7 to sell to the account. Payments will not be included in payments received for the day.

At EndofDay;

• Print EOD. 'Full sales listing' will list every transaction. Agency will be easily recognised by the special staff member.

• Payments received will be shop sales - agency payments go to an account.

• Staff statistics will give separate totals for agency cash, eftpos, and chq.

• Intensive daily reporting will give separate totals for agency, cash, eftpos & chq and will give a total of the lot.

Go to Accounts:

Print individual statements for the agency accounts.

Journal credit entry to make balance 0 (zero).

Delete the Agency account to get rid of the details. (This may not be necessary but can be done initially for safety until you are sure all is well)

Create a new account with the same name to start the next day with no details.

Transaction reports:

1. Shop payments (ie till takings) on EOD detailed payments

2. Total shop sales_EOD detailed payments Including shop account sales + total sales- agency payments. - the total is on Intensive daily reporting.

3. Details of individual agency payments on Agency accounts